Turn WhatsApp chats
into appointments
A customer texts; the assistant suggests open slots, takes a deposit when needed, and saves the booking to your calendar. You stay focused on the work.
Start with a ready-made template for 14+ industries
Live in 4 steps
No tech skills, no forms to fill out. Setup takes about 5 minutes.
Pick your industry
Barber, clinic, spa — choose the template closest to you and your services and hours are ready in seconds.
Set it up by chatting
Chat with the setup assistant to fine-tune your services, hours, and logo. No forms, no menus — just talk.
Connect WhatsApp
Complete the WhatsApp connection and your assistant goes live. From now on it answers messages, offers open slots, and books the appointment.
Get back to work
Confirmations and reminders go out on their own and no-shows drop. You handle the work, not the phone.
A customer texts on WhatsApp, and the booking is created at the same time
This section shows the real usage scenario: the assistant understands the service, offers open times, gets confirmation, and writes the appointment to the calendar.
- Automatic confirmation message
- Reminder 24 hours before the appointment
- Booking secured with a deposit
Set up and run your business by chatting
The assistant greets you the moment you sign in — set up your services, hours, logo, and WhatsApp bot in minutes just by talking. And it doesn't stop at setup: cancellation policy, notifications, reminder automations, languages, customers — manage most settings later the same way, just by asking. No forms to fill, no settings to hunt for.
Add your services in the chat
Ready-made services for your trade are one tap away — adjust the name, duration, and price right in the chat, and they're in.
Working hours and your logo
Day and time pickers and file upload live right in the chat — set your hours and upload your logo without ever leaving the conversation.
A WhatsApp bot that sounds like you
The assistant learns your business, then writes and switches on a bot personality that fits your brand — so you don't have to.
There whenever you need it
When setup ends, the real work begins: set your cancellation policy, switch on owner alerts, build a reminder automation, add a language, save a customer — even ask "how many messages do I have left this month?". All in the side-menu assistant, just by chatting.
AI Assistant
onlineEverything to run your day, in one place
Simple enough to run solo, strong enough to run a whole chain.
AI assistant
A customer messages on WhatsApp, the assistant replies, offers open slots, and books the appointment. You handle the work, not the phone.
DetailsAutomated WhatsApp
Confirmations, reminders, and birthday messages go out on their own — you never type a single one.
DetailsSmart booking calendar
Two-way Google Calendar sync. Conflicts are blocked and busy hours close themselves off.
DetailsYour own online booking page
Your own link — customers book themselves in three steps, even at midnight.
DetailsDeposits / prepayment
Optionally take a deposit at booking; it secures the slot and is kept as a no-show fee.
DetailsCollect payments on WhatsApp
Send a payment link over WhatsApp for a remaining balance or extra service; payments post to your revenue.
DetailsAI talks, you stay in control
When an assistant talks to your customers automatically, trust matters most: what does it answer, when does it stop, and how is data protected?
Not a general-purpose chatbot
The vaktimo assistant works around your services, availability, bookings and payment flow. If a topic is outside scope or uncertain, it hands the conversation to you.
Handles services, times, staff, deposits and confirmations; it does not stretch off-topic chats.
For risky topics such as pricing exceptions, health, complaints or special cases, it waits for owner approval.
Working hours, service duration, deposits, cancellation and reminder rules are managed from the panel.
GDPR-compliant, encrypted
Data is encrypted with AES-256 and TLS and stored on isolated, GDPR-compliant infrastructure.
No app to install
Your customers don't install a new app — familiar WhatsApp is all they need.
No commitment
Pay month to month and cancel anytime with one click.
Clear pricing, no surprises
No hidden fees, no contracts. Cancel whenever you want.
Starter
Best for: Solo & small business
An AI assistant that books appointments on WhatsApp. Everything a solo professional or small business needs to get started.
- WhatsApp AI assistant + complete appointment management
- Unlimited appointments
- Set everything up by chatting, in minutes
- Automatic reminders
- Google Calendar sync
- Sell session packages and take online payments
No commitment · cancel anytime in one click
Growth
Best for: Growing teams
For growing teams: everything in Starter, plus team roles, advanced analytics and a brand-free booking page.
- Everything in Starter
- Team roles and permissions
- Unlimited staff and users
- Advanced analytics and reports
- Brand-free booking page — no "vaktimo" footer
- Priority support
No commitment · cancel anytime in one click
Scale
Best for: High volume & multilingual
For high volume and multilingual audiences: everything in Growth, plus a multi-language booking page included.
- Everything in Growth
- Multi-language booking page — customers pick their own language (9 languages)
- Bot replies in each customer's own language, automatically (on every plan)
- Highest monthly message and token quota
- Priority support
No commitment · cancel anytime in one click
One add-on, available on any plan: Multi-language booking page ($9/mo). The bot already replies in each customer's own language on every plan.
Quickly compare plans
The key differences that affect the buying decision are here. Open the full feature table if you need more detail.
Key differences
Answers to your questions
Can't find your answer? Email us at support@vaktimo.com and we'll help.
Set it up today, and stop chasing bookings
Set up in 5 minutes by chatting with the assistant, and start taking bookings on WhatsApp.